Full-Service HR

Handling Holiday PTO Requests

Ella Baker
Reading time 3 Mins
Published on Nov 25

The holidays can be a crazy time for companies. From customers eager to tie up loose ends before the end of the year to employees who want to spend time with their families, balancing customer expectations and business demands with paid time off (PTO) requests can be difficult for even the most well-organized businesses. Instead of fumbling around with paper requests and tracking PTO days on your calendar, this holiday season you can avoid PTO request woes with a centralized time management system.

Tracking Holiday PTO Requests

During the holidays, managers are frequently juggling multiple PTO requests. With employees travelling or planning for out-of-town family visits, tensions can run high when PTO requests are denied or when favoritism is perceived in the approval process.

Having a centralized time management system helps managers avoid unnecessary disputes as to who submitted their PTO requests first. Employees are able to submit requests automatically, with documented dates and times for each submittal. Managers can then prioritize PTO requests based on the needs of individual departments and the total number of PTO requests for the department.

A centralized time management system allows employees to see their PTO accruals in real-time and make their holiday vacation plans accordingly. Employees can make better use of their vacation time when they know exactly where they stand with their PTO balances.

PTO Buy-Back

If your company practices PTO buy-back, employees can automatically select the number of hours they want to return. Since the system is integrated with payroll processing, your payroll admin will be able to see and credit the returned PTO hours automatically. Check out Money Matters: PEO Payroll Services to learn more about how Sheakley’s comprehensive system is so much more than just a centralized time management system.

Avoid Being Understaffed

During the holidays, your business still has to be able to run efficiently. When managers handle and approve paper holiday PTO requests, it can be easy to lose track of how many employees have requested which days off. Unfortunately, this often means that too many employees have been given time off, leaving your business understaffed.

Instead of being caught off-guard, a centralized time management system lets you see all of the employees who have requested time off for a specific period, and the order in which they submitted their requests. When your staff is short-handed, especially during the hectic holiday season, safety and production can quickly become compromised. The PTO tracking feature of your centralized time management system allows managers to make better holiday PTO request decisions.

Don’t let PTO tracking get the better of you and your team. Even if you already have an in-house HR team, Sheakley’s PEO experts have the skills and expertise to deliver top-notch human resource solutions to meet the needs of your business. Industry-leading technology tools allow for easier management of your employees’ PTO, vacation, check stubs, and W-2s. The training and on-going education opportunities Sheakley offers your supervisory staff, will ensure that the day-to-day management of your business remains compliant.

Schedule your free consultation with a Sheakley PEO professional today. For more in-depth information about PEOs, download our What is a PEO e-book today. Stay up-to-date on all things Sheakley by subscribing to our blog and following us on social media.

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