Full-Service HR

How to Modernize Your HR Department

Ella Baker
How to Modernize Your HR Department
Reading time 7 Mins
Published on Jul 30

Don’t get left behind in the HR game

Modernizing your HR department will help your company keep an edge in your industry. From recruiting to retention and engagement to technology, modernizing your HR functions can save your company time and money in the long run. Understanding the unique needs of your company and your employees, a modern HR department can help you achieve the growth and success you want for your business.

Recruit and retain

Recruiting and retaining the right talent is the chief pursuit of any human resources department. Waiting for talent to come to you is never a good strategy; nor is ignoring your existing talent. The modern HR professional takes a proactive approach at identifying and recruiting a pool of qualified candidates and at implementing strategies to retain the top talent you already have.

An HR department that wants to keep up with the times will need to engage the power of social media to draw the attention of candidates. Rather than just posting positions, your HR team should be celebrating your company’s culture, lauding your social and community engagement efforts, and other efforts that showcase that your company is a desirable place to work. Getting potential candidates excited about the possibility of working for your company before you even post a position will ensure that your inbox is overflowing with applicants.

When your HR department posts a position, it should be accompanied by a clear picture of what the experience, education, and duties that the ideal candidate will need to possess. A well-crafted job posting and description will help your HR team save time sorting through the resumes of unqualified candidates.

Once you’ve acquired the right talent, keeping them is the hard part. Top talent will always draw attention and you don’t want to risk losing yours to a competitor. A quality HR department will understand the importance of employee engagement and other retention strategies to help you keep your best employees.

Employee engagement is loosely defined as the level of commitment, passion and loyalty an employee has for their work and your company. The more engaged the employee, the better effort they put into their daily work. Employee engagement starts from day one with ensuring that employees receive adequate onboarding and training that will allow them to feel confident in their ability to perform their jobs.

Don’t let employees languish in the same positions. Keep an eye out for talent within your company. Offer professional development opportunities, coaching sessions, and educational assistance whenever possible. Empower employees to make decisions and don’t micromanage.

Finally, create a sense of camaraderie in the workplace. Encourage employees to develop relationships built on respect and acknowledgment of work well done. Allow employees to have casual days or encourage them to decorate their workspace with personal items or photographs. Not only will this foster a greater sense of loyalty to the company, but you’ll also be telling your employees that they are your most important asset.

Tech savvy

The old adage that time is money is never more apt than in the world of human resources. Implementing technology that helps your HR team become more efficient can save you both time and money.

A simple step that your company should undertake is implementing an electronic timecard system and direct deposit. Time spent processing paper time sheets and issuing physical checks is not only a waste for your company, but has employees trying to rush out the door to make it to the bank every payday.

When looking at ways to improve and modernize your human resources department, look no further than the benefits that a Human Capital Management (HCM) application can offer. A quality HCM platform will offer a streamlined and user-friendly interface to reduce clutter and make it easier to access the information you and your employees need. By storing all of your critical information in a single source, compiling all of your HR paperwork and tracking needs, and allowing employees to access and update their information as needed, an effective HCM platform will allow you to stay organized and become more efficient.

Sheakley’s easy to use HCM application comes complete with Payroll Processing Services, Time and Labor Management, Employee Onboarding tools, ACA Management and online Benefits Enrollment. This fast and easy to install complete payroll administration solution offers everything from basic payroll processing to electronic tax filing, while helping you manage costs and stay compliant.

The HCM system also allows employers and employees to access and update employee information at anytime from anywhere. W-2s are automatically available to employees at the end of the year and employees can access up-to-date PTO accruals at any time.

Consider co-employment

Your co-employer, or Professional Employer Organization (PEO), will administer payroll functions, including automated deposits, payroll tax filings, and even vendor and contractor payments. You decide the pay rate and classification of your employees and the co-employer will make sure that you stay compliant with all federal, state, and local payroll filings and pay rates. When there are changes to regulations regarding filing requirements or rates of pay, your co-employer will notify you and help you make the necessary changes to remain compliant.

In addition, your PEO will offer compliance support for government tax and reporting forms. These include employer payroll tax filings, W-2s and 1099s, COBRA forms, EEO-1, and others. Removing these types of time-consuming tasks from your hands allows you to focus on the overall management of your business.

Your co-employer will also manage employment-related risks. Unemployment and workers’ compensation claims are a fact of life in business, but your co-employer will take on the burden of administering these tasks for you. When an unemployment claim is made, your PEO will handle the paperwork and follow-up. If a worker is injured on the job, your PEO will manage the entire process from reporting to return-to-work, even staying in contact with the medical provider to ensure that employees are assigned duties that fit with their current fitness for work level. In the event of an employee lawsuit, the co-employers EPLI coverage extends to you, providing additional safeguards for your business.

Finally, and perhaps most important to your employees and potential job candidates, your PEO will provide benefits administration for your company. By harnessing the buying power of their entire client pool, PEOs are able to offer you access to high-quality benefits packages that may otherwise be unaffordable to many small or mid-size businesses. Your PEO will help with every aspect of the benefits administration, such as benefits onboarding, withholdings, claims management, and other related paperwork.

Sheakley’s PEO professionals work hand-in-hand with your internal HR department. By alleviating the stress and time needed to perform the functions listed above, the co-employment model allows your HR team to focus on more important tasks and you are able to focus all of your attention on finding ways to grow your business and expand your profit margin.

Sheakley and your modern HR department

Change can often be a scary prospect, but, in today’s world, modernizing your HR department to meet the needs of your employees and company is mandatory. Sheakley’s HR and PEO professionals can provide you with the assistance you need to implement more modern practices, while remaining compliant and retaining your company’s unique culture.

Schedule your free consultation with Sheakley’s HR professionals today. You can also learn more about how Sheakley’s Human Resources Outsourcing Solutions can help you grow your business. Stay up-to-date on all things Sheakley by subscribing to our blog and following us on social media. Join in the discussion by commenting below.

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