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Published on Nov 20
With an ever-increasing number of tasks falling on the shoulders of limited human resource staff, working smarter has never been more important. Instead of juggling stacks of paperwork, losing track of employee requests, and rushing to prepare for new hire arrivals, HR administrators are embracing technology to lighten the number of tasks they have. By leveraging automation, HR managers and generalists are able to focus on creating a more vibrant and engaged workplace. Here are just a few ways that embracing technology can save you time and help you get more done.
Make payroll processing easier
Payroll processing is one of the most important and time-consuming tasks performed by HR departments. However, it can also be one of the activities most fraught with potential risk and penalties due to constant regulatory changes. That’s where a professional employer organization with an efficient payroll and timesheet management system can be a great benefit, providing a more streamlined and productive model for your company.
The technology provided by your PEO’s full-service payroll processing system makes sure that your company stays up to date on local, state, and federal employment law, tax requirements, and regulations. The system also ensures that you’re withholding exactly the right amount of taxes based on your employees’ elections and that those taxes are paid to the appropriate government agencies on time. From payroll processing and record maintenance to direct deposits and garnishments, your PEO’s payroll system can provide you with the technology you need to keep your HR department up to date. To learn more, check out Money Matters: PEO Payroll Services.
Empower employees to make updates
How many times have you received multiple forms from a single employee in a single day? Updating emergency contacts, keeping track of updated withholdings, and juggling other employee requests can take away from the time your team could otherwise dedicate to bettering your business.
A quality full-service payroll system includes the ability for employees to update much of their own information quickly and easily. They can update their withholdings, make updates to their personal information, and access all of their payroll data electronically – freeing up your HR team to focus on other tasks.
Automate timesheets and PTO requests
Keeping track of timesheets and paid time off requests can be extremely time-consuming. If your system isn’t automated, you may find that time and productivity are lost when multiple people are re-entering timesheet information.
Employees can use the system to track the amount of PTO they’ve earned in real-time and submit their PTO requests digitally. Rather than passing request forms from employee to manager to HR, an automated system allows your employees to digitally submit their PTO and receive approval for their time-off requests and for their hours to be automatically updated.
Rather than spending time transferring data from paper timesheets or waiting for employees to submit an Excel spreadsheet of their work hours, an automated system allows employees to track their time each day and for managers to quickly and easily approve timesheets at the end of each pay period. As an added benefit, automated payroll and time tracking systems can help your company combat time card fraud.
Make information sharing easier
What if you didn’t have to rummage through file folders or stacks of paper to find all of the forms and documents you need when a new hire comes on board or when preparing for an audit? A quality human capital management system offers the ideal platform to store all of the documents you need in one place – making your job easier.
By keeping all of your new hire forms, tax documents, and policy documents in one place, onboarding will be a breeze. You can also keep electronic copies of your handbook on the platform and allow employees to e-sign documents, which can save you time and hassle if you have workers in various locations.
Simplify year-end duties
Make your year-end W-2 processing easy and hassle-free with automated W-2 generation. In addition to ensuring that you meet federal law by mailing employee W-2s on time, you can also give your employees a head start on their taxes by allowing them to access their W-2s electronically as soon as they’re available. Check out W-2 Delivery: Your Duty to Your Employees to learn more about how a payroll processing platform can make your life easier.
Solutions that save you time and money
Don’t let human capital management and payroll processing get the better of you and your team. Even if you already have an in-house HR team, Sheakley’s PEO experts have the skills and expertise to deliver top-notch human resource solutions to meet the needs of your company. The technology tools offered by Sheakley allow for easier management of your employees’ PTO, vacation, check stubs, and W-2s. The training and on-going education opportunities Sheakley offers to your supervisory staff will ensure that the day-to-day management of your business remains compliant.
Learn more about Sheakley’s PEO team and contact us for your free consultation today. Stay up-to-date on all things Sheakley by subscribing to our blog and following us on social media. Join the discussion by commenting below.