Risk & Safety

Incident Reporting and Recordkeeping

Sam Bowman
Reading time 3 Mins
Published on Jun 7

Sheakley is your one stop shop for all things safety related. In this article, we will outline the importance incident reporting and record keeping. Let’s start off by identifying what incident reporting and recordkeeping are. Incident reporting and recordkeeping are essential elements of any safety and health program. These processes help employers to identify and address potential hazards, to track and analyze accident and injury data, and to improve overall safety and health performance.

The first step in incident reporting and recordkeeping is to establish clear policies and procedures for employees to follow when an incident occurs. This may include guidelines for reporting incidents, as well as procedures for investigating and documenting incidents. Employers should also provide employees with training on how to recognize and report incidents, as well as on the importance of accurate and timely reporting.

Once an incident has been reported, employers should conduct a thorough investigation to determine the cause of the incident and to identify any potential hazards or contributing factors. Employers should also document the incident, including any information about the individuals involved, the nature and severity of the incident, and any measures taken to prevent similar incidents from occurring in the future.

Employers should also have a system in place for analyzing and tracking incident data. This may include using software or other tools to record and store incident data, as well as using data analysis techniques to identify trends and patterns in the data. By analyzing and tracking incident data, employers can identify areas for improvement and make necessary changes to their safety and health program.

In addition, incident reporting and recordkeeping is also required by many regulatory and compliance standards such as OSHA, MSHA or other state-specific regulations. Employers should be familiar with the reporting and recordkeeping requirements of the specific standards that apply to their workplace. This can include the types of incidents that must be reported, the timeframes for reporting, and the specific information that must be included in the report.

Overall, incident reporting and recordkeeping are critical for identifying and addressing potential hazards, improving overall safety and health performance, and meeting regulatory compliance requirements. Employers should establish clear policies and procedures for incident reporting and recordkeeping and ensure that employees are trained on the importance of accurate and timely reporting.

Whether you already have an incident reporting plan in place or you’re just getting started, Sheakley experts are here to help you develop better policies and provide assistance with developing safety programs that achieve your safety goals. Get your free safety consultation today with one of our in-house experts. Stay up-to-date on all things Sheakley by subscribing to our blog and following us on social media.

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